Director of Finance and Administration (Full-time Exempt)

The Director of Finance and Administration plays a crucial role in overseeing the financial health and operational efficiency of Walloon Lake Association and Conservancy (WLAC). This position combines strategic financial management with administrative oversight to ensure the organization's sustainability and effective use of resources in support of its conservation mission.

The Director of Finance and Administration will play a pivotal role in supporting WLAC’S mission to preserve and protect natural habitats and resources for future generations through sound financial management and efficient administrative operations.

Key Responsibilities:

1. Financial Management: Develop and manage annual budgets, financial forecasts, and financial reporting. Provide strategic financial guidance to the ExecutiveDirector and Board of Trustees. Ensure compliance with financial regulations and internal policies.
2. Administration: Oversee day-to-day operations of administrative functions including human resources, IT, facilities management, and legal compliance. Implement best practices for organizational efficiency and effectiveness.
3. Fundraising Support: Collaborate with development staff to support fundraising efforts through financial reporting, budgeting for grant proposals, and ensuring financial transparency to donors and stakeholders.
4. Strategic Planning: Contribute to the organization’s strategic planning process byproviding financial insights and recommendations. Help set goals and objectives aligned with WLAC’s mission and long-term financial sustainability.
5. Risk Management: Identify financial and operational risks and implementappropriate controls and mitigation strategies. Ensure insurance coverage is adequate and oversee organizational compliance with legal and regulatory requirements.
6. Board Engagement: Serve as staff liaison to the finance and audit committees ofthe Board of Trustees. Present financial reports, analyses, and recommendations to the Board when asked to facilitate informed decision-making.

Additional responsibilities (including, but not limited to):

• Oversee day-to-day management of WLAC’s annual budget in accordance with best practices.
• Manage accounts payable/receivable, cash flow, deposits, and maintain financial records.
• Reconcile bank accounts, credit cards, expense reports, and other financial accounts.
• Handle fund transfers and process bi-weekly payroll.
• Present monthly financial statements with detailed explanations of variances.
• Assist in tax preparation and ensure compliance with accounting standards.
• Manage relationships with financial and administrative vendors and contractors.
• Monitor and manage bank accounts and financial procedures, ensuring adherence to policies and internal controls.
• Draft the annual budget, monitor budget vs. actuals, and collaborate closely with the Executive Director, Treasurer, and Finance Committee to maintain organizational financial health and improve operational systems.
• Prepare reports and present financial information to the Finance Committee andBoard of Trustees.
• Collaborate with staff to ensure accurate coding and handling of all income and expenses, monitor use of restricted funds, and communicate grant balances.
• Coordinate with external auditors for quarterly and annual audits, as well as IRS Form 990 preparation.
• Ensure WLAC meets financial and operational requirements set by the Land Trust Accreditation Commission, including maintaining necessary records for accreditation renewal.
• Manage key administrative areas critical to WLAC’s mission, including annual insurance coverage reviews, maintenance of financial and administrative records, and compliance with reporting requirements (IRS Form 990, 1099s, state filings, workers’ comp audits, etc.).
• Communicate relevant state and federal administrative requirements to staff and provide financial context for programmatic planning.
• Administer payroll processes, including employee time tracking, bi-weekly payroll submissions, and annual retirement contributions.
• Ensure compliance with employment standards regarding the use of contractors versus employees.
• Administer HR systems to ensure compliance with policies, manage employee benefits, and oversee onboarding processes.
• Support WLAC’s commitment to diversity, equity, and inclusion through internalorganizational improvements.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; advanced degree (e.g., MBA, CPA) preferred.
• 5+ years proven experience in financial management, with a preference for nonprofit or conservation organization experience.
• Strong understanding of nonprofit accounting standards, financial reporting, and budgeting processes.
• Leadership experience overseeing administrative functions such as HR, IT, and facilities management.
• Excellent analytical skills with the ability to translate financial concepts for non- financial stakeholders.
• Demonstrated experience in recording financial transactions, financial planning, budgeting, and reporting, ideally within a nonprofit context.
• Proficiency in QuickBooks Online (including QuickBooks Time), Microsoft 365, Google Workspace, SharePoint, Salesforce, and Adobe Acrobat Pro.
• Integrity, discretion, and commitment to maintaining confidentiality.
• Enthusiasm for continuous improvement and streamlining procedures to enhance accuracy and efficiency.
• Strong interpersonal skills and a collaborative approach to team dynamics.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Outstanding analytical, problem-solving, and decision-making abilities.
• Highly organized with meticulous attention to detail.
• Passionate commitment to the mission of WLAC and environmental conservation.

For a full description of the position, visit our website at www.walloon.org or click here. 

To Apply: Please send your cover letter and resume in one PDF to haley@walloon.org with the subject: WLAC Director of Finance and Administration Application. For questions, please contact Haley Breniser, Executive Director of WLAC, at haley@walloon.org.
 
WLAC is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, national origin, genetics, disability, age, veteran status, or any other basis protected by law.