Business Manager

Position Summary
Manna Food Project is seeking a highly organized, detail-oriented, and mission-driven Business Manager to oversee financial operations, human resources administration, office management, and organizational support functions. This position plays a critical leadership role in supporting the organization’s mission to address food insecurity throughout Northern Michigan.
 
The ideal candidate will possess strong accounting and administrative skills, excellent communication abilities, and a collaborative approach to supporting staff, volunteers, agency partners, and community initiatives.
 
Primary Responsibilities
Financial Management & Accounting

• Manage accounts payable and accounts receivable
• Process payroll, payroll taxes, and benefits tracking
• Prepare deposits and maintain bookkeeping records
• Monitor inventory tracking and reporting
• Prepare monthly and annual financial reports
• Assist with annual budgeting and financial forecasting
• Support annual financial audit preparation
• Ensure compliance with federal, state, and local tax reporting requirements
• Maintain licensing and regulatory documentation
• Present financial reports at Board meetings

 Human Resources & Administration

• Coordinate employee benefits administration
• Maintain payroll systems and HR records
• Assist with policy development and employee handbook updates
• Monitor labor law compliance
• Answer phones, direct calls, and respond to email inquiries
• Maintain office equipment and order office supplies
• Coordinate with IT, internet, phone, and printer vendors
• Organize and maintain digital filing systems and shared drives

 Operations Support

• Assist with agency orders, invoices, and statements
• Support agency partner monitoring and document retention
• Enter and maintain inventory records
• Assist with warehouse month-end entries and reporting
• Support grant reporting and documentation

Fundraising & Community Engagement

• Provide administrative and operational support for fundraising events and campaigns
• Support third-party community fundraising events
• Assist with planning and implementation of cooking classes and outreach initiatives

 Cross-Training & Organizational Support

• Assist with electronic communications including website updates, newsletters, and social media
• Support volunteer software systems
• Provide backup support for food distribution and special programs including:
  • Food 4 Kids
  • Protein Program
  • Produce Program
  • Dairy Program

 Qualifications

• Experience in bookkeeping, accounting, payroll, or business management
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office and Quickbooks
• Ability to maintain confidentiality and handle sensitive information
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a nonprofit environment
• Passion for community service and Manna’s mission

 Benefits

• Competitive salary based on experience
• Paid time off and holidays
• Health and retirement benefits
• Meaningful work serving Northern Michigan communities
• Supportive and collaborative work environment

 How to Apply
Please submit a resume and cover letter outlining your qualifications and interest in the position to: Carrie Klingelsmith, cklingelsmith@mannafoodproject.org