Legislative Branch Administrative Assistant

Job Title: Administrative Assistant

Department: Legislative Branch – Tribal Council

Reports To: Legislative Office Director

Status: Non-Exempt

Salary Level: $19.52 to $27.32 (40,593 to $56,830)

Level: B24

Opens: September 10, 2025

Closes: Until Filled

TO APPLY: Please submit LTBB Application Form, Resume, and Cover Letter by Email to hr@ltbbodawa-nsn.gov or via Fax, Mail, or In Person at our Human Resources office.

LTBB Application Form and HR Contact Info available here: https://ltbbodawa-nsn.gov/wp-content/uploads/2021/03/Employment-Application.pdf

HR Contact Info: https://ltbbodawa-nsn.gov/departments/human-resources-department/job-opportunities/

SUMMARY: Under the direction of the Legislative Office Director and closely with the Office Coordinator to provide a wide variety of complex, and confidential administrative support in all aspects directly related to business operations. This position supports the activities of the Legislative Branch by utilizing excellent customer service to both internal and external contacts. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters while exercising independent judgment, discretion, decision-making, initiative, and tact.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides excellent front desk customer service to Citizens, guests, vendors, Officials and fellow employees. Represents the Legislative Branch in a professional and positive manner.
• Makes copies of correspondence or other printed materials.
• Maintain office supply inventory, submit and track purchase orders. Arranges for equipment maintenance.
• Answers and screens telephone calls and arranges Zoom Meetings and conference calls. Manage general office functions including: office machines (toner, paper, etc.), general office cleanliness, routes incoming mail, maintains office supplies.
• Conducts Phone Polls.
• Assists in the booking of travel for Tribal Council, or staff as needed.
• Assists in the maintenance of comprehensive filing system.
• Reviews Tribal Website for the Legislative content and updates including the contact directory.
• Attends appropriate training as required.
• Answers correspondence and inquiries.
• Assists in coordinating work session and meetings, special projects, trainings and events.
• Assists in the development of forms, and other support functions as needed.
• Handles confidential information appropriately which would otherwise have immediate negative impact on Tribal operations, if shared beyond its intended audience.
• Assists in the implementation of the Legislative Branch goals and objectives.
• Additional responsibility may include attendance at Tribal Council or Council Committee work sessions and meetings, maintaining the recording system, assistance with taking notes, editing, transcribing and tracking official meeting minutes with follow up and coordination of motions contained in meeting minutes.
• Performs all other duties as assigned within the scope of work.

CORE COMPETENCIES:

• Focus—Strives for high satisfaction, going out of way to be helpful and pleasant while exercising good judgment in a variety of situations.
• Communication—Balances listening and talking, speaking and writing clearly and accurately, keeping others informed.
• Teamwork—Is helpful, respectful, and approachable and team oriented, builds strong working relationships and a positive work environment, is responsible, honest, and loyal, interacts with others tactfully, resolves conflicts appropriately, and adapts to change.
• Accountability—Plans ahead, manages time well, thinks of better ways of doing things, demonstrates ability to follow instructions, maintains appropriate appearance, complies with policies and procedures, and is willing to learn.

EDUCATION AND EXPERIENCE: High School Diploma (or equivalent) and 4 years administrative related experience in a professional office setting providing customer service in Tribal government administration, business administration, or public administration. Associate’s degree in business administration, or public administration and 2 years’ administrative related experience in a professional office setting with experience in Tribal Government Administration preferred.

KNOWLEDGE, SKILLS AND ABILITIES: Must have experience multi-tasking and prove the ability to work independently and efficiently in an administrative role in a professional setting. Must have excellent verbal and written communication skills. Must have an excellent work history with an excellent attendance record. Must be proficient with computer skills, experience using Microsoft Outlook, Word and Excel. Experience with Microix a plus. Must have excellent clerical and organizational skills with attention to detail. Must have the ability to read and interpret technical procedures, and government rules and regulations. Must be able to work a flexible schedule that may periodically include some evenings or weekends. Must be able to take mail to the post office or files to the register of deeds office if necessary.

LANGUAGE SKILLS: Ability to effectively present clear and accurate information and respond to questions from groups of managers, clients, customers and the public.

WORK ENVIRONMENT: Reasonable accommodations may be made to enable individuals to perform job duties effectively.

OTHER SKILLS & ABILITIES: Familiar with local Native American culture and community. Ability to speak Anishinaabemowin a plus.

COMMENTS: Preference will be given to qualified Native American applicants in accordance with the LTBB Indian Preference Statute. Position is contingent upon passing a background check.

ABOUT US: On Sept. 21, 1994, the Little Traverse Bay Bands of Odawa Indians (LTBB) was federally reaffirmed with the signing of Public Law 103-324. The Tribe is governed by a nine-member Tribal Council who serve staggered terms. The LTBB Government presently employs over 200 employees across more than 20 departments, ranging from Healthcare to Natural Resources.