Building Manager

Position Title: Building Manager
Location: Crooked Tree Arts Center, 461 E Mitchell Street, Petoskey, MI
Reports To: Executive Director
Status: Full-time, Exempt

Position Summary

The Building Manager at Crooked Tree Arts Center (CTAC) - Petoskey, you’ll be an integral part of a community-based arts organization that has served Northern Michigan for over 50 years. At CTAC, our mission is to create ways for people to connect, learn, and grow through the arts. We offer year-round visual arts exhibitions, classes, lectures, and other special events. 

CTAC is seeking a dedicated and reliable Building Manager to oversee the maintenance, operations, and improvements of all building-related activities. The ideal candidate will be responsible for ensuring the safety, functionality and upkeep of the facilities. This position will focus on maintaining the condition of the facilities while managing costs, optimizing space, and ensuring compliance with safety regulations. The Facilities Manager will also work closely with other departments to support the day-to-day operations of CTAC, including set up and clean up for events within its facilities. 

Crooked Tree Arts Center - Petoskey Properties:  

• Main facility is a 21,000 sq. foot building originally constructed in 1890

• Additional facilities in Petoskey:  

  • 7,000 sq. foot Carnegie Building connected to main facility (building maintained by City of Petoskey - we oversee the cleaning and use of the Lower Carnegie space)

  • 4,000 sq. foot dance studio at 316 E. Mitchell (leased)

Key Responsibilities:

Grounds / Maintenance / Safety Compliance

• Oversee the day-to-day operation, maintenance, safety, and security of CTAC's facilities and grounds, ensuring they are functional, welcoming, and ready to support programs, events, exhibitions, and daily operations.

• Oversee the contracted cleaning service and maintain overall accountability for the cleanliness and presentation of all facilities, addressing needs that arise between scheduled services as necessary.

• Perform and schedule regular inspections of building systems (HVAC, plumbing, electrical, security systems, fire suppression, etc.) and ensure that all repairs and maintenance are completed in a timely manner.

• Manage and coordinate routine preventive maintenance for all buildings, including equipment, grounds, and facilities.

• Coordinate and, as needed, perform minor facility repairs and painting in support of exhibitions and facility operations. 

• Coordinate and manage seasonal property maintenance, including snow and ice management, ensuring grounds and entrances remain safe and accessible. 

• Maintain the appearance and condition of CTAC's exterior grounds and property, including routine weeding, trimming of bushes and trees, seasonal tree protection, sweeping, debris removal, and other general exterior maintenance. Coordinate specialized landscaping or grounds services as needed. 

• Ensure that all facilities comply with local, state, and federal building codes, safety standards, and accessibility requirements.

• Lead emergency response efforts for any facility-related issues, including power outages, leaks, or natural disasters.

Events / Rentals / Vendor Coordination

• Ensure efficient use of spaces to support programs and events (classes, exhibitions, performances, community events, etc.) by collaborating with staff and Board representatives.

• Manage the use of rental spaces and equipment, coordinating with other staff to schedule and optimize space allocation.

• Manage relationships with external vendors, contractors, and service providers, ensuring timely and cost-effective service delivery.

• Oversee maintenance contracts and negotiate with suppliers for competitive pricing on services and supplies.

• Evaluate and select contractors for special projects, such as major repairs, renovations, or installations, ensuring quality standards and compliance.

• Leads any renovation projects or capital improvements. 

Administrative / Project Management

• Develop and manage facility-related budgets, ensuring maintenance and improvement projects stay within financial constraints.

• Organizes and maintains a tool and supplies inventory for the proper maintenance of the facility.

• Maintain building access, keys, and related security procedures. 

• Serve as the staff liaison on the Facilities Committee.

• Coordinates workers provided through the Emmet County Court, when available. 

• Performs other similar and related duties as directed by the Executive Director not requiring materially different qualifications from those described in this document.

Knowledge, Skills, and Abilities Required:

• Team-oriented mindset with the ability to collaborate effectively across departments and support staff needs during events, programs, and daily operations.

• Ability to lift up to 50 pounds, climb ladders, perform general maintenance tasks, and work outdoors in varying weather conditions.

• Strong knowledge of building systems (HVAC, electrical, plumbing) and general construction, and experience with routine facilities and equipment maintenance.

• Ability to maintain the facility in a clean, orderly, and safe condition.

• Willingness to learn theater lighting and sound.

• Strong organizational skills and the ability to manage multiple projects simultaneously under pressure.

• Effective communication skills and basic computer skills including email communication

• Proficiency in maintaining accurate records of supplies, equipment, service, and materials purchases and inventory.

• Ability to motivate and direct part-time staff and volunteers effectively, as needed.

• Experience with budgeting, cost control, and resource management.

• Knowledge of safety standards and regulations related to facilities maintenance.

• Comfortable working in a non-profit environment with donors, members, and board of directors.

• Some evenings and weekends required, but schedule is flexible with typical hours Monday through Friday 9am to 5pm, depending on the event schedule

Minimum Qualifications:

• Education: Associate’s degree or equivalent experience in building operations, maintenance, or a similar role will also be considered.

• Experience: Minimum of three years of experience in facilities management, maintenance, or operations in a commercial, cultural, or arts-related environment is preferred. Experience in managing historic buildings is a plus.

Benefits and Compensation:

• Salary range commensurate with experience

• Health Insurance provided

• 403 B Retirement Plan

• Short Term Disability Plan

Application Instructions:

Interested applicants should submit a resume, cover letter outlining their experience and qualifications, and three references to Carina Hume at carina@crookedtree.org.